Emailing with different perspectives/genders

Hello Peter, good evening.

I am sorry to inform you that it is completely impossible for me to attend the meeting programmed for next Friday 3rd in Zurich.

My partner Maria Rodriguez will go instead. She is fully up to date with the project details.

I look forward to seeing you soon some other time.

 Dear Mr Hansen,

Unfortunately, due to some agenda issues it will be impossible for me to attend the meeting next Friday at your offices in Zurich.

My colleague MR will go in my place. She is totally qualified to assess you and knows the project in detail.

I am sorry for the inconvenience. I will be looking forward to meeting you in the near future.

Kind regards.

Hello, María

I am afraid you will have to go to Zurich next Friday in my place. Some problems have come up with another project and it is impossible for me to go.

Antonio will give you a dossier with all the information of the project.

Regards.